inSync Computer Solutions:
Family-owned. Family-run. Since 1994.
Laserfiche Workflow
customization
As an enterprise solution, the Laserfiche Workflow Suite increases productivity by automating document-centered work processes. An intuitive graphical interface provides easy work process modeling and streamlining. Routing and notification services guarantee smooth workflow despite user absence.
The most complex installation was for our client, Bridgford Foods Corporation. Bridgford Foods Corporation presently employs 550 people. Products are sold in all 50 states, Canada and several overseas markets. They wanted a workflow solution that would make their accounts payable process paperless & seamless.
Our Workflow Case Study
inSync's engineers recently custom configured & installed a sophisticated workflow solution for Bridgford Foods, a national food distributor. The project was to setup workflow for the Accounts Payable department.
The client has four remote locations nation-wide. The remote locations have their A/P invoices centrally processed at the corporate business offices located in Anaheim, California.
The problem: The remote locations assembled all of their A/P invoices & supporting documentation, and then mailed the documents to the corporate headquarters. It took 4 to 5 days to assemble, and then mail, the documents.
At the corporate headquarters, once the packets are received, the documents are bar coded based on the type of document, reviewed & approved by the appropriate person. The checks are then cut and assembled for signature.
The process was cumbersome and paper intensive - and documents were being lost in the shuffle. The A/P department was processing approximately 400 checks per week.
The Laserfiche Workflow process: The remote locations now barcode the various documents (vendor, invoice number, date & amount), and scan the documents into a folder which stores the documents into the Laserfiche database.
The Laserfiche solution then automatically processes the paperwork by putting the documents into their appropriate folder i.e. PO, shipping & receiving documents, invoices. The documents are then forwarded into the appropriate person’s folder for approval. Once electronically approved, the document automatically gets forwarded to the A/P processor, where they cut the checks.
The checks are then scanned into the Laserfiche database where they are automatically linked to the appropriate backup.
The A/P clerk brings the checks only, without the associated backup, to the owner for signature. He enters the check number into his system and it pulls up all of the associated documents for that check which includes the invoice(s), PO and shipping documents, in that order, for him to verify. He then signs the checks. Their next project: Accounts Receivable.
How may we help you?
Please contact us for a free demonstration on how a document imaging and management solution can benefit your business.
Work Hard. Play Hard. Worry Less. inSync.
